Protecting your privacy is important to us. Accordingly, we are providing this Privacy Policy to explain our practices regarding the collection, use, and disclosure of information that we receive when you use our website(s) located at https://evento.ae/registration/index, and our services available via the Sites. To make the terms in this Privacy Policy easier to read, our Site and services are collectively called the “Services”. This Privacy Policy does not apply to any third-party websites, services or applications, even if they are accessible through our Services. This Privacy Policy describes how Evento Smart Solutions. (“we”, “us”, or “our”) collects, uses, and shares personal data collected from users of our website.
Our primary goal of collecting information is to enhance our services by understanding your needs and preferences better. This data helps us tailor our offerings, improve user experiences, and deliver better services. We ensure that your information is handled securely and used solely to provide you with the best possible service.
For the purpose of event registration:
When you register for an event, we collect information provided by you, which may include your full name, nationality, country of resident, mobile number, location, email address, and any other necessary information required for event participation. This data is essential for verifying your identity, facilitating communication, ensuring a personalized event experience and obligated to the government rules.
For the purpose of employment:
Full name, date of birth, contact information (including address, phone number, and email), designation, gender, educational background, employment history, references, national ID or identification documents (such as passport, Emirates ID card or driver's license), banking details for payroll purposes (bank name and Account IBAN No), spouse, emergency contact number and name, nationality, passport details and any other necessary information required for employment eligibility and administrative purposes.
Information collected through our request to get a quote and contact us form:
We will collect your name, e-mail ID, country, city and event details (date, time, location, type of badge and lanyard, type of registration and total number of visitor) when you request to get a quote and fill the details in contact us.
Information sent by your device, such as IP address, browser type, operating system, device model, as well as information about your use of our services, is collected to enhance our services, ensure security, and optimize your user experience.
We collect log data, which includes information about how you use our services, such as IP address, browser type, operating system, pages visited, time and date of access, and other usage details. This data is used to monitor and analyze service performance, ensure security, and improve user experience. When do we collect information, we collect through our website: your information when you request a get a quote, ask a question, provide feedback, or simply reach out to say hello, to better connect with you and address your needs.
The personal data collected is used for the following purposes:
We process personal data based on:
We share your personal data with third-party vendors, ensuring that these vendors play a crucial role in the various aspects of our operations. We use AWS services to store your data which is hosted from the UAE. By engaging with these third-party vendors, we facilitate numerous essential functions that support our activities. It is important to note that all third-party vendors we collaborate with are contractually obligated to adhere to stringent data protection standards. We ensure that they handle your personal data in compliance with applicable privacy and security laws, ensuring that your information is safeguarded and used solely for the purposes we specify.
We share your personal data when compelled to do so by a court's decree, other relevant laws, required by law, or by government rules.
Appropriate customs, tax, and payment authorities who may forward this information to other tax authorities in different jurisdictions. We must gather details on each investor's residence for tax purposes in accordance with the tax rules.
We think that information must be disclosed in order to stop or respond to fraud, defend our websites from attacks, and safeguard Evento Smart Solutions' and users' property as well as the public's safety.
In response to a request for information, we may be required to reveal your Personal Information by law, as a result of a legal proceeding, litigation, or demands from governmental and public authorities inside or outside of your place of residence. Additionally, we could provide information about you if we think it's required or suitable for legal compliance with any relevant privacy and data protection requirements, national security, law enforcement, or other matters of public significance. If we believe that disclosing information about you is legitimately required to uphold our terms and conditions, safeguard our users' privacy, or operate our business, we may also reveal information about you. Additionally, we may transfer all Personal Information in the case of a sale, merger, or other corporate change to the relevant third party.
Users have the following rights regarding their personal data under the General Data Protection Regulation (GDPR):
Our Services may contain links to other websites and services. Any information that you provide on or to a third-party website or service is provided directly to the owner of the website or service and is subject to that party’s privacy policy. Our Privacy Policy does not apply to such websites or services and we’re not responsible for the content, privacy, or security practices and policies of those websites or services. To protect your information, we recommend that you carefully review the privacy policies of other websites and services that you access.
We do not transfer personal data outside the regional jurisdiction. However, if we need to transfer personal data outside the regional jurisdiction in the future, these international transfers will be conducted pursuant to appropriate safeguards, such as the standard data protection clauses adopted by the European Commission. These clauses are contractual commitments between the parties transferring personal data, ensuring the protection of privacy and security of the data.
We will keep your personal information for as long as it is necessary to achieve the purposes specified in this Privacy Policy. The retention period for data collected during the event will be 90 days from the end date of the event. This period applies unless the event owner requests immediate deletion of the data and is determined by the type and sensitivity of the data, the potential risks from unauthorized use or disclosure, and the reasons for processing your personal information. Furthermore, we may hold onto your data for a longer duration if required or allowed by law, such as for tax, accounting, or other legal obligations. This extended retention ensures compliance with regulatory requirements and helps maintain accurate records for legal and business purposes.
Evento Smart Solutions places a high priority on obtaining parental consent before any child registers for an event. This ensures that parents or guardians are fully aware of and agree to their child's participation. We have established a comprehensive process to verify parental consent, which involves clear communication and validation steps to ensure the protection and privacy of the child’s personal information. Evento Smart Solutions does not intend to provide the services to individuals who are below the age of 18. Wherein any event is organized for individuals under the age 18, we ensure that parents’ data is collected for registration. In case you come across any information regarding the processing of personal data of children by us without parental consent, please inform us through the contact details provided below.
Cookies are small files that are transmitted with pages from the website and stored on your device's hard drive by your browser. They capture information about your visits, help analyze and optimize content and reading experience, and measure website traffic and user responses. These cookies do not contain any personally identifiable information. At present, we use only ‘Necessary Cookies’ as described below. In case you have any concern related to any digital tracker being used by us, you can contact our privacy officer through the contact information provided in this privacy notice.
Necessary Cookies: These cookies are crucial for the operation of our website, ensuring its security and compliance with applicable regulations. They cannot be disabled in our systems. They are typically set in response to actions you take that amount to a request for services, such as adjusting your privacy settings, logging in, or completing forms.
This privacy policy undergoes annual reviews and updates whenever changes occur, ensuring it remains current and aligned with evolving practices. In order to determine if there has been a change, you should periodically check this part of the Evento Smart Solutions website. to keep them informed.
By agreeing to this policy, you acknowledge that tickets and badges are strictly non-transferable, except for the name specified on the badge. You agree not to sell, transfer, or allow anyone else to use your ticket or badge without obtaining our prior written consent.
We have appointed a Privacy Officer who can be contacted regarding any questions or concerns related to the processing of your personal data. You can reach our Privacy Officer at privacy@evento.ae.
If you have any questions about this Privacy Policy or wish to exercise your rights under GDPR, please contact us at: privacy@evento.ae.
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