Last updated on: September 26, 2024
What this Privacy Policy Covers
Protecting your privacy is important to us. Accordingly, we are providing this Privacy Policy to explain our practices regarding the collection, use, and disclosure of information that we receive when you use our website(s) located at https://evento.ae/registration/index (the “Site(s)”), and our services available via the Sites. To make the terms in this Privacy Policy easier to read, our Site and services are collectively called the “Services”. This Privacy Policy does not apply to any third-party websites, services or applications, even if they are accessible through our Services. This Privacy Policy describes how Evento Smart Solutions. (“we”, “us”, or “our”) collects, uses, and shares personal data collected from users of our website.
Please read this Privacy Notice carefully. By visiting our website or using any of our services, you indicate your acceptance of our use of your personal data as set out in this Privacy Notice.
Information We Gather
Our primary goal of collecting information is to enhance our services by understanding your needs and preferences better. This data helps us tailor our offerings, improve user experiences, and deliver better services. We ensure that your information is handled securely and used solely to provide you with the best possible service.
Information provided by you
For the purpose of event registration:
When you register for an event, we collect information provided by you, which may include your full name, nationality, country of resident, mobile number, location, email address, and any other necessary information required for event participation. This data is essential for verifying your identity, facilitating communication, ensuring a personalized event experience and obligated to the government rules.
For the purpose of employment:
Full name, date of birth, contact information (including address, phone number, and email), designation, gender, blood Group, educational background, employment history, references, national ID or identification documents (such as passport, Emirates ID card or driver's license), banking details for payroll purposes (bank name and Account IBAN No), parents name, spouse, emergency contact number and name, nationality, passport details and any other necessary information required for employment eligibility and administrative purposes.
Information collected through our website:
Information collected through our request to get a quote and contact us form:
We will collect your name, e-mail ID, contact number, country, city and event details (date, time, location, type of badge and lanyard, type of registration and total number of visitor) when you request to get a quote and fill the details in contact us or when you raise any queries related to the services provided by us.
Information Sent by your Device:
Information sent by your device, such as IP address, browser type, operating system, device model, as well as information about your use of our services, is collected to enhance our services, ensure security, and optimize your user experience.
Log Data:
We collect log data, which includes information about how you use our services, such as IP address, browser type, operating system, pages visited, time and date of access, and other usage details. This data is used to monitor and analyze service performance, ensure security, and improve user experience.
Data collected through our website:
We collect your information when you request to get a quote, ask a question, provide feedback, or simply reach out to say hello, to better connect with you and address your needs.
How We Use Personal Data
The personal data collected is used for the following purposes:
- To register you for an event
- To monitor and check the performance of website.
- To fulfill the contract which we have signed with our customers, suppliers, employees and partners.
- To onboard our customers.
- To onboard you as an employee.
- To expand our services.
- To help protect your information and prevent unauthorized access to your account.
- To respond to your query when you contact us through our WhatsApp channel.
Legal Basis for Processing Personal Data
Consent:
We process personal data based on the user’s consent for the purposes outlined in this Privacy Policy.
With your consent or per your instructions, we may share and disclose information. You have the right to revoke your consent at any time if we are using it to process your personal data. Kindly get in touch with us using the information provided in this notice's "Contact information" section.
Contractual necessity:
We process your personal information when it's required to carry out a contract with you. For instance, in the event that the processing is required to fulfill our obligations as mentioned in the relevant terms of service.
Legal obligation:
We process your data when it's required to use it in order to comply with a legal obligation.
Legitimate interest:
We process personal data for legitimate purposes, such as onsite registration, sharing of your data with local regulatory authorities or responding to your queries when we receive any on our business WhatsApp account.
Sharing Personal Data
We share your personal data with third-party vendors, ensuring that these vendors play a crucial role in the various aspects of our operations. We use AWS services to store your data which is hosted from the UAE. By engaging with these third-party vendors, we facilitate numerous essential functions that support our activities. It is important to note that all third-party vendors we collaborate with are contractually obligated to adhere to stringent data protection standards. We ensure that they handle your personal data in compliance with applicable privacy and security laws, ensuring that your information is safeguarded and used solely for the purposes we specify.
Legal requirement:
We share your personal data when compelled to do so by a court's decree, other relevant laws, required by law, or by government rules.
Tax authorities:
Appropriate customs, tax, and payment authorities who may forward this information to other tax authorities in different jurisdictions. We must gather details on each investor's residence for tax purposes in accordance with the tax rules.
To stop fraud and protect rights:
We think that information must be disclosed in order to stop or respond to fraud, defend our websites from attacks, and safeguard Evento Smart Solutions' and users' property as well as the public's safety.
To comply with laws:
In response to a request for information, we may be required to reveal your Personal Information by law, as a result of a legal proceeding, litigation, or demands from governmental and public authorities inside or outside of your place of residence. Additionally, we could provide information about you if we think it's required or suitable for legal compliance with any relevant privacy and data protection requirements, national security, law enforcement, or other matters of public significance. If we believe that disclosing information about you is legitimately required to uphold our terms and conditions, safeguard our users' privacy, or operate our business, we may also reveal information about you. Additionally, we may transfer all Personal Information in the case of a sale, merger, or other corporate change to the relevant third party.
Your Rights
Users have the following rights regarding their personal data under the General Data Protection Regulation (GDPR):
- Right to be informed: You have the right to be informed about the collection and use of your personal data. This includes information about the purposes for processing your data, the retention periods for that personal data, and who it will be shared with, in both ways written and verbal. If any entity shares the personal data with us as a data controller, we assume that you have provided your consent at the time of data collection. In such a scenario you are advised to contact your data controller for any queries related to your data.
- The Right to Access: You have the right to access personal data. You have the right to get a copy of your personal data from us. If our client shares your data with us, we will direct your request to them.
- The Right to Rectification (Correction): In some circumstances, especially if your data is incorrect, you have the right to request that we update, amend, or modify it. If our client shares your data with us, we will direct your request to them.
- The Right to Erasure (or "Right to be Forgotten"): You have the right to request that we promptly erase or delete all or part of your personal information, for example, during the event and before event end If our client shares your data with us, we will direct your request to them, also for the event that it is no longer required to provide you with services, then data will be deleted after 90 days from event end date unless the event organizer request to delete data immediately after event. In case the data is deleted before or during an event, you will not be able to attend the event.
- The Right to Restrict Processing: You have the right to request that we limit our use of your personal information, or that we stop using all or part of it (for example, if we are not legally permitted to do so) or if you believe that your personal information is incorrect or unlawfully kept. The following are examples of processes where this right can be used:
- You question the accuracy of the information being processed about you.
- You object to the deletion of your personal data and ask that their use be restricted because the processing is illegal. If our client shares your data with us, we will direct your request to them.
- The Right to Object: You have the right to object when personal data is processed, when processing is carried out in the public interest or as an official authority exercise, including profiling, or based on legitimate interests. Direct marketing, which involves profiling, and processing for statistical and historical research purposes.
- The Right to Data Portability: You have the right to transfer your personal data to another controller and obtain it in a frequently used, machine-readable, structured format. Automated individual decision-making, including profiling: You have the right to be free from decisions that are made only based on automated processing, including profiling, that have legal consequences for you as you.
- The Right to lodge a Complaint: You have the right to file a complaint with the (public) supervisory Authority When you're not happy with how we manage or use your personal data.
- Right to Withdraw Consent: Where the processing of personal data is based on your consent, you have the right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal. If our client shares your data with us, we will direct your request to them. If you withdraw the Consent, you will not be able to take the benefit of our services.
Our aim is to give you simple ways to access, modify, delete, object to, or restrict how your personal data is used whenever you use our services.
Links to Other Sites
Our Services may contain links to other websites and services. Any information that you provide on or to a third-party website or service is provided directly to the owner of the website or service and is subject to that party’s privacy policy. Our Privacy Policy does not apply to such websites or services and we’re not responsible for the content, privacy, or security practices and policies of those websites or services. To protect your information, we recommend that you carefully review the privacy policies of other websites and services that you access.
Data Transfers
We do not transfer personal data outside the regional jurisdiction. However, if we need to transfer personal data outside the regional jurisdiction in the future, these international transfers will be conducted pursuant to appropriate safeguards, such as the standard data protection clauses adopted by the European Commission. These clauses are contractual commitments between the parties transferring personal data, ensuring the protection of privacy and security of the data.
Retention
We will keep your personal information for as long as it is necessary to achieve the purposes specified in this Privacy Policy. The retention period for data collected during the event will be 90 days from the end date of the event. This period applies unless the event owner requests immediate deletion of the data and is determined by the type and sensitivity of the data, the potential risks from unauthorized use or disclosure, and the reasons for processing your personal information. Furthermore, we may hold onto your data for a longer duration if required or allowed by law, such as for tax, accounting, or other legal obligations. This extended retention ensures compliance with regulatory requirements and helps maintain accurate records for legal and business purposes.
Users Under 18 Years of Age
Evento Smart Solutions places a high priority on obtaining parental consent before any child registers for an event. This ensures that parents or guardians are fully aware of and agree to their child's participation. We have established a comprehensive process to verify parental consent, which involves clear communication and validation steps to ensure the protection and privacy of the child’s personal information. Evento Smart Solutions does not intend to provide the services to individuals who are below the age of 18. Wherein any event is organized for individuals under the age 18, we ensure that parents’ data is collected for registration. In case you come across any information regarding the processing of personal data of children by us without parental consent, please inform us through the contact details provided below.
Cookies
Cookies are small files that are transmitted with pages from the website and stored on your device's hard drive by your browser. They capture information about your visits, help analyze and optimize content and reading experience, and measure website traffic and user responses. These cookies do not contain any personally identifiable information. At present, we use only ‘Necessary Cookies’ as described below. In case, you have any concern related to any digital tracker being used by us, you can contact our privacy officer through the contact information provided in this privacy notice.
Necessary Cookies: These cookies are crucial for the operation of our website, ensuring its security and compliance with applicable regulations. They cannot be disabled in our systems. They are typically set in response to actions you take that amount to a request for services, such as adjusting your privacy settings, logging in, or completing forms.
Revision
This privacy policy undergoes annual reviews and updates whenever changes occur, ensuring it remains current and aligned with evolving practices. In order to determine if there has been a change, you should periodically check this part of the Evento Smart Solutions. website. to keep them informed.
Event Ticket and Badge Rules
By agreeing to this policy, you acknowledge that tickets and badges are strictly non-transferable, except for the name specified on the badge. You agree not to sell, transfer, or allow anyone else to use your ticket or badge without obtaining our prior written consent.
Privacy Officer
We have appointed a Privacy Officer who can be contacted regarding any questions or concerns related to the processing of your personal data. You can reach our Privacy Officer at privacy@evento.ae
Contact Us
If you have any questions about this Privacy Policy or wish to exercise your rights under GDPR, please contact us at: Email: privacy@evento.ae